Build an AI Agent That Actually Runs in Production

Identify where AI can create value, check what your data and systems can support, and leave with a clear plan for what to build first.

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Building an AI agent around your operational reality

A production-ready agent needs more than a model that can complete a task. It needs the right architecture, access to your systems, controls around what it can do, visibility into performance, and a clear path for your team to operate it after deployment. That’s the difference between a demo and real custom AI agent development, built to survive contact with your operational reality.

We choose the architecture, models, and frameworks around the tasks the agent needs to perform, whether that's a focused workflow, deeper reasoning, tool use or coordination across multiple agents. The goal is to use the simplest architecture that can reliably handle the job.
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The agent connects to the systems, including your CRM, databases, internal tools, APIs, and knowledge sources. We build these connections around defined data flows and permissions so the agent can work directly within your existing systems and processes.An assessment of whether your data, systems, and infrastructure can actually support each priority use case before development begins.

Boundaries are enforced where they can't be talked around: at the tool and service-account layer. Each agent runs under a scoped service account with its own permissions, and holds no credentials beyond it. "Can only access what it's authorized to handle" is a property of the infrastructure. Observability & Cost Tracking

For API-based agents, cost per task is a direct token-billing number. For self-hosted deployments there's no per-token bill, cost per task comes from amortized GPU-hours over the throughput you achieve, and we model that alongside the build. Either way, you get task-level tracing, tool-call logs, p95 latency, and concurrent-session capacity.
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For workflow- and API-based agents, you get a fully documented system your team can run and extend without us. Self-hosted is different: full handoff means your team also owns model updates, driver and CUDA compatibility, capacity planning, and inference tuning. We tell you upfront which category your build falls into, and offer managed or co-operated support where a full internal handoff isn't realistic.

How we decide what the agent should do

Before any code gets written, every task the agent might handle gets sorted into three categories, and we agree on the split with you.

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Automate Fully

The task is repeatable, the data is available, and the risk of a wrong decision is low. The agent handles it end to end.

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Automate With Approval

The agent prepares the decision and drafts the action, but a person signs off before anything goes live. Usually the right call for anything touching money, compliance, or a customer relationship.

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Keep Human

Some parts of the workflow aren't worth automating yet, either the judgment call is too situational or the cost of a mistake is too high. We say so upfront instead of forcing automation where it doesn't belong.

Not sure where your workflow belongs?

We'll help you determine what should be automated, what needs human approval, and what should stay human.
Share Your Workflow

See what our customers say

Reconciliation used to take the better part of an afternoon. Someone on my team would be sifting through logs line-by-line and missing duplicates. Catalect automated it completely, now we upload the logs and it's done in 15 minutes.
Raheel Ahmed Warsi
Country Business Lead, TouchPoint
92%
Processing time reduced
What stood out most was how collaborative it was. Catalect brought the research and rigor to stress-test the matching logic, testing edge cases and pushing back when something felt untested. It never felt like a vendor handing over a deliverable, it felt like we were building it together. That back-and-forth is why the matching held up at launch.
Kirk-Dale E. McDowall-Rose
Co-Founder, Boonio​
4x
Procurement capabilities increase
Catalect has been an outstanding development partner in bringing FitWiz to life. From day one, the team understood our vision and delivered with exceptional attention to detail. Their technical expertise and collaborative approach gave us total confidence, and we highly recommend them.
Fisal Hasan
Founder, FitWiz​
100+
Trainer–trainee connections
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DEPLOYMENT TIMELINE

From workflow to a running agent

A focused engineering sprint that moves a manual, time-consuming process into a live agent your team can depend on.

Book a scoping call
STEP 1

Map the Workflow

We identify what the agent needs to handle, where a person still needs to be involved, and what success looks like in measurable terms.

STEP 2

Architecture & Framework Selection

We choose the framework and design the architecture around your specific task, data, and systems.

STEP 3

Build the Core Pipeline

We build the agent's reasoning, tool access, and data connections against your actual systems and representative production scenarios.

STEP 4

Guardrails & Testing

We add permission boundaries, human-override points, and a kill-switch, then run the agent against real scenarios, including the edge cases that never show up in a demo.

STEP 5

Deploy & Handoff

The agent goes live with full observability from day one, and we hand over documentation your team can run and extend without us.

How AI handles data security

Your agent operates within defined boundaries for data, access, approvals, and accountability, so your team knows what it can access, what it can do, and how every action is tracked.

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Data Handling

Your data stays inside boundaries already agreed upon, routed through zero-retention APIs, or deployed inside your own isolated environment, whichever your governance requires.

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Access Control

The agent only reaches the systems and actions your team has explicitly approved, every permission is deliberate. Nothing is granted by default.

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Audit Trail

Every action the agent takes is logged and traceable, so if something goes wrong, your team can see exactly what happened and why.

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Rollback & Recovery

A kill-switch and defined approval checkpoints exist before the agent goes live. Stopping an agent mid-workflow can leave it having written to some systems but not others, so every kill-switch ships with a documented reconciliation procedure, compensating transactions or a defined recovery path.

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Data Residency & Support Commitments

Personal data gets detected and redacted before it reaches a model. It's the control most relevant to the clients we build for, and the one most often assumed instead of verified.

The technology behind the agent

We build on established frontier models and open-source infrastructure that your internal team can pick up and run with after we hand it off.

The agent workflows we build most often

Not every workflow needs an agent These are the patterns we use when the work involves decisions, changing inputs, or coordination across systems.

Customer ops agent
Authenticates the customer, understands intent, pulls data from your system of record, and resolves or hands off with the context already attached.
Used for:
Account authentication
Billing disputes
Order status lookups
Plan changes
Refunds & returns
Account opening guidance
Exception & document agent
Reads unstructured input, invoices, forms, claims, cross-checks it against your rules, resolves what it can, and routes true exceptions to a person with the context already assembled, using input handling that doesn't trust instructions hidden inside the document itself.
Used for:
Freight invoice audits
KYC document review
Claims document extraction
Compliance paperwork
Patient intake forms
Export documentation checks
Research & analytics agent
Answers real questions using your own documentation and data, with citations and tracebacks attached so your team can verify the answer.
Used for:
Internal knowledge retrieval
Policy lookups
Underwriting submission review
Case history search
Product spec lookups
Contract clause search
Multi-agent workflow
Coordinates several agents across a process that no single agent can handle alone, each one handling its part and passing context cleanly to the next.
Used for:
Patient referral coordination
Order-to-shipment exception handling
End-to-end customer onboarding
Claims coverage verification
Dispatch and exception management
Loan application processing
Fraud & anomaly detection agent
Monitors transaction or claims data for anomaly patterns, auto-resolves low-risk flags, and packages higher-risk cases with supporting evidence for a human analyst, tuned against alert volume per analyst, not raw accuracy alone.
Used for:
Transaction monitoring
Duplicate detection
Behavioral anomalies
Claims fraud flagging
Payment fraud screening
Intake & triage agent
Reads an incoming request, whether it's a support ticket, dispatch alert, or new claim, and routes it to the right team with the relevant context already attached.
Used for:
FNOL intake
Support ticket routing
Order escalation
Dispatch exception flagging
Patient inquiry routing
Proactive outreach agent
Identifies at-risk accounts or flagged shipments and initiates a proactive, context-aware conversation before the customer has to reach out first.
Used for:
Churn-risk outreach
Post-delivery check-ins
Payment reminders
Renewal reminders
Appointment reminders
Shipment delay alerts
AI voice agent
Handles inbound or outbound phone conversations directly, authentication, intent capture, and system lookups over voice, with the same tool access and handoff logic as the chat agents above. This is Catalect's AI voice agent pattern, the same guardrails and observability as everything else on this page, applied to a phone line instead of a chat window.
Used for:
IVR replacement
Phone-based authentication
Outbound collections and reminders
Voice-based order status
Hospital patient calls
ATM & card support

Don't see your workflow here?

These are patterns, not limits. Tell us what your team is doing today and we'll help you determine whether an agent is the right fit.
Discuss Your Workflow

Frequently asked questions

What's the difference between an agent and a chatbot, or workflow automation?

How do we evaluate an AI agent development company?

How much does an AI agent cost to build?

How long does it take to build and deploy an agent?

What happens after the agent goes live?

Who owns the agent once it's built?

Will our data be used to train public AI models?

Can this integrate with our existing systems?

What is agentic AI?

What is an AI agent?

What's the difference between an AI voice agent and a chatbot?

What happens after the agent is live

Once the first workflow is live, you can extend the same foundation to other processes. Depending on what's next, our team can move into

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Workflow Automation

Catch the exceptions that manual processes miss, and route only the real ones to a person.

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AI Governance & Readiness Review

Get the stalled-pilot problem named and fixed before it scales.‍

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Ready to build an agent that actually runs?

Walk us through the workflow that's costing your team the most hours, and find out what it takes to put an agent on it.

Catalect Chat

Aira Cain

Hi, I'm Aira, Catalect's AI assistant! How can I help you today?